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How to Fix Errors When Submitting Rough Parcels for SCS Validation

Important: This article applies only to clients under SCS Global Services. If you are not an SCS certified Producer, Handler, or Jeweler, this content does not apply to your workflow.

If you receive an error message after submitting rough parcels for SCS validation, it usually means that certain parcel details are missing, inconsistent, or incorrectly formatted.

This article explains how to identify the cause of these issues, correct them, and resubmit your parcels successfully for validation.

How it works

When rough parcels are submitted for SCS validation, the system verifies several key data points, such as origin, batch details, weight, and certification links, to ensure full compliance and traceability. If one or more of these elements do not match the certification requirements, the submission will return an error.

These errors typically indicate discrepancies such as missing information, duplicate parcel IDs, or incorrect associations between rough lots and certified growers. While they are common, they can be quickly resolved by reviewing and updating your parcel data before resubmitting.

Common Causes of Submission Errors

Some of the most frequent reasons for validation errors include:

  • Missing or incomplete information (such as batch number, carat weight, or origin details).

  • Incorrect linkage between parcels and certified grower IDs.

  • Duplicate parcel identifiers already in use.

  • Uploading parcels from a non-certified source.

  • Formatting issues in the data file or import template.

Each of these issues can prevent the parcel from passing the validation checks required for SCS certification.

How to Resolve the Issue Step by Step

  • Step 1: Review the error message carefully. It will indicate the specific field or data inconsistency that caused the issue.
  • Step 2: Open your rough parcel submission and verify all data fields, especially grower ID, lot weight, and origin details.
  • Step 3: If the issue relates to data format or missing entries, correct the affected fields in your submission template.
  • Step 4: If the parcel came from an uncertified source, remove it from the submission, as only certified rough can be validated.
  • Step 5: Once corrections are made, resubmit the parcels for SCS validation through iTraceiT.

It is always recommended to double-check your data against the SCS submission guidelines before resubmitting to avoid repeat errors.

 

Accurate data submission is key to maintaining certification integrity and smooth validation processes. By carefully checking your information before submission and addressing any flagged errors quickly, you help protect the reliability of your certification and streamline operations. Consistent attention to detail ensures every parcel is properly validated, fully traceable, and compliant with the highest sustainability standards.