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What Happens If I Import a QR Code With Extra Fields or Categories Not in My Configuration?

Understanding how iTraceiT handles incoming data from other configurations is key to maintaining reliable and complete traceability across your supply chain network.

The system is designed to ensure you always receive the full data package embedded in a QR code—even if it goes beyond your current setup. This reduces friction when working with new partners, streamlines onboarding, and protects the integrity of your product data.

If consistency across partners is important for your reporting or compliance workflows, consider aligning your configurations proactively—but know that iTraceiT will always preserve the data you receive.

When working with suppliers or partners in your supply chain, it’s common for each party to have slightly different data configurations in iTraceiT—especially when it comes to extra fields and category files.

As a receiving party, you may be concerned that importing QR codes from another iTraceiT user might lead to data loss or incompatibility if their setup includes fields your account doesn't define.

This article explains exactly what happens in this scenario, so you can confidently import QR codes from external partners without disrupting your own configuration or compromising traceability.

Problem

You're importing a QR code from a supplier who also uses iTraceiT. Their QR code contains extra fields or category files that you have not configured in your own license.

You might be wondering:

Will these fields be ignored or lost since they aren’t part of my setup? Or will I still be able to access them in my account?

What Actually Happens

All the data including the extra fields and category files will be imported into your account, even if you haven’t configured those fields yourself.

This means:

  • You will receive all the information embedded in the QR code, not just the standard fields.

  • The system does not discard or filter out fields just because they aren’t defined in your configuration.

iTraceiT is built to support interoperability between accounts with different setups, ensuring that important traceability data isn’t lost.

Why This Works

  • iTraceiT stores the structure of the QR code as created by the original source.

  • When you scan or import it, your account receives everything embedded in that code.

  • Your configuration doesn’t restrict the fields you can receive, it only affects the fields you define or create in your own items.

Where to See the Imported Fields

Once the QR code is imported:

  • You need to scan the QR code from the home page to view the data.

  • After scanning, click on the Extra Fields sub-tab to see any extra fields that were imported.

  • You can also click on the Documents section to view any imported documents and category files.

Do I Need to Update My Configuration?

Not necessarily. The system will still show the imported fields even if they aren't part of your license setup.

However, if you want to edit, rename, or reuse these fields in your own processes, you may choose to update your configuration:

  • Go to Settings

  • Click on the Extra Fields sub-tab or the Category Files sub-tab

  • Double-click on the field or category you want to edit

  • You can then rename it or modify its parameters as needed

This is helpful if you want to standardize data across your account or harmonize configurations with your supplier.

 

Understanding how iTraceiT handles incoming data from other configurations is key to maintaining reliable and complete traceability across your supply chain network. The system is designed to ensure you always receive the full data package embedded in a QR code, even if it goes beyond your current setup. This reduces friction when working with new partners, streamlines onboarding, and protects the integrity of your product data. If consistency across partners is important for your reporting or compliance workflows, consider aligning your configurations proactively—but know that iTraceiT will always preserve the data you receive.