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Starting as a Producer (Creating Your First QR codes)

As a producer, you are the foundation of the traceability chain. Your role is to establish the first digital records that define your product’s identity, origin and authenticity. iTraceiT makes this process straightforward by allowing you to create items, generate QR codes and begin traceability from the very first step of production.

Every product or batch you register in iTraceiT becomes the starting point of a transparent and verifiable chain. The information you provide will be used and trusted by manufacturers, traders and retailers later in the process. Creating accurate data at this stage ensures that the entire chain remains consistent and reliable.

Understanding Your Role as a Producer

Producers are responsible for giving each item its digital identity. This means recording factual information about where and how it was produced, and attaching supporting documents that confirm its authenticity. In iTraceiT, this identity is represented by a unique QR code that serves as the product’s fingerprint. Once created, this code follows the product through every transformation and transaction.

Your main objective is to make sure every item or batch you register carries complete and verifiable information that others can build on with confidence.

Creating Your First QR codes(s)

Manual Creation – One Parcel at a Time

This option is useful when you only need to register a few parcels and want full control of the details.

  • Step 1: Log in to iTraceiT and go to your domain page
  • Step 2: Click on Create QR Code. A pop-up window will appear with four sections



    Parcel Details: Fill in the required fields such as Reference, Weight, Production Date, Machine ID, and any mandatory SCS fields. Once complete, click Create and Next.


    Click on "Yes"


    Documents:     Add supporting documents if needed. You can click + to upload new files, or select from the gallery of existing documents in the platform. Once done, click Upload and Next



    Extra Fields: Add extra attributes. Use the dropdown arrow to select the field name (for example clarity or color), enter the value (for example VVS or DEF), then click Add New. Repeat this action until all required extra fields are added. Then click Upload and Next.



    Destination: Leave the default option set to iTraceiT landing page. No changes are needed here

  • Step 3: Once all four sections are completed, click Save.

The system will generate a new QR code and store it in your database.

 

Bulk Creation – Multiple Parcels at Once

This option is ideal when you need to register many parcels at the same time.

  • Step 1: Go to "Tools" 



  • Step 2: Select "Import Parcels"



  • Step 3: Click on Import Guide. A pop-up window will open



  • Step 4: Click on "Download "to get the official Excel template for creating QR codes




  • Step 5: Open the template and fill in the required columns 

    • Action: Enter the letter I to indicate import.

    • Reference: Enter the unique reference number for the stone or parcel.

    • Parent Reference: If applicable, enter the parent reference number. If there is no parent, leave it blank.

    • Weight (Ct): Enter the weight of the stone in carats.

    • Number of Stones: Enter the total number of stones in the parcel.

    • Country of Origin: Enter the country name (e.g., Angola).

    • Mining Company: Enter the mining company name (e.g., Uari).

    • Company: Enter the company name.

    • Enter extra fields in pairs: FIELD_NAME_X (the name) and FIELD_VALUE_X (the value).

      Example: FIELD_NAME_1 = Invoice, FIELD_VALUE_1 = INV-3322042833.

      If you need more, continue the sequence: FIELD_NAME_2 / FIELD_VALUE_2, FIELD_NAME_3 / FIELD_VALUE_3, and so on.

    Each line in the Excel file represents one parcel. A unique QR code will be generated for every line you complete.




     
  • Step 6: Save your Excel file once all required information has been entered

  • Step 7: Return to the iTraceiT interface. In the Import Parcels screen, drag-and-drop the file or click Select Files to upload it
  • Step 7: Click on  "Upload"


  • Step 8: The system will automatically check your file for errors. If there are no errors, click on Complete. The system will generate and register the QR codes in your database.

 

Publishing Your Data to the Blockchain

When all details are complete, you can publish your data to the blockchain. This action secures your record permanently and proves that the information has not been modified. Publishing also provides an official timestamp showing when and by whom the data was created.

Once on the blockchain, your product information becomes part of a shared, immutable record that other participants can rely on. It protects your credibility as a producer and guarantees that the product’s digital identity remains trustworthy.

Moving Forward in the Traceability Chain

After your QR codes are created and published, your role in the traceability process is complete for this stage. The next participants, manufacturers, traders and retailers, will use your data as the foundation for their own updates, adding new information as the product evolves while keeping your original record intact.

By starting the process with precise and verified data, you ensure that every future step in the chain builds on a strong, transparent base.

 

 

As a producer, creating accurate records and secure QR codes is the first and most decisive step in establishing a trustworthy traceability chain that supports transparency, compliance and confidence across the entire supply network.